Permanent office job in Belfast, you say?

Job Title: Office Administrator (Shipping)

Location: Belfast BT3

Hours of Work: 8.30am – 5.00pm , Mon – Fri (37.5hrs per week)

Salary: £24,000pa

As office administrator within the shipping department you’ll undertake all administration duties, to prepare accurate and efficient shipping documentation to ensure a seamless transition of goods to our customers and through our Client’s supply chain.

Responsibilities:

• Run the range to allocate the work to production facility.
• IP works orders as they come into the department ensuring stock is downdated accurately and scrap is allocated correctly.
• Create BOLs (Bill of Landing) for all works orders accurately and efficiently.
• Obtain costs and quotes for each delivery.
• Negotiate rates with hauliers and freight forwarders.
• Ensure all paperwork is processed in line with promise dates.
• Create shipping headers and produce all relevant export/UK shipping documentation.
• Communicate with outside haulage and shipping companies to ensure a smooth handover of the goods takes place with all necessary documentation provided.
• Communicate with the despatch team to ensure the correct material is pulled and loaded.
• Ensure freight costs are correct and added to the system to ensure goods can be invoiced correctly by finance.
• Scan all documentation to the system in line with customer processes.
• Communicate with sales to ensure correct shipping terms are aligned to the orders and the goods incur no delays due to errors.
• Identify any issues and resolve them before for the goods leave to ensure we can maintain customer satisfaction.
• Ensure all filing is organised and relevant information stored correctly to maintain legal compliance.
• Manages and maintains the relevant statuses to ensure work does not exceed 5 days.
• Complies with all policies and procedures.
• Quality compliance when signing off shipping documents.
• Ensures standards are maintained at all times.

Person Specification:

• An understanding of Microsoft Office, Outlook and Excel.
• Excellent analytical and organisational skills.
• Strong mathematical skills.
• Ability to work to a high degree of accuracy.
• Good understanding of business.
• Ability to work under pressure and meet deadlines.
• Ability to work using own initiative.
• Attention to detail.
• Able to communicate with individuals at all levels.
• Good team working skills.
• Time management.
• Honesty and integrity.
• Behave in line with our Client’s values.
• Willing to work extra to meet deadlines and when the business needs require it.

Recruitment Process:

To apply for this position, please complete the short application form below and upload a copy of your CV. If you have any questions, please contact Michelle Bastock on 0116 467 0800, via WhatsApp on 07561 111965, or by email at michelle.bastock@your-recruiters.co.uk.

Eager to take on a key role in shipping? Join us and play an essential part in delivering quality service every day!

Your Recruiters Limited are an equal opportunity employer, celebrating diversity and committed to creating an inclusive environment for all employees. All applicants will receive a response, with detailed feedback provided to those unsuccessful at the interview stage.